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Objective: To effectively communicate concerns about a grade received, seek clarity, and possibly discuss ways to improve.


Phase 1: Research and Prepare


Phase 2: Structuring the Email

  1. Subject Line: – “Discussion Request: [Assignment/Exam Name] Grade” – “Seeking Clarification on My [Assignment/Exam Name] Feedback”
  2. Greeting: Always start with a formal greeting. – “Dear Professor [Last Name],”
  3. Introduction: – Briefly state the purpose of your email. E.g., “I hope this email finds you well. I’m writing to discuss the grade I received for [Assignment/Exam Name].”

Main Content:

  1. State Your Understanding: Mention what you understood or intended in the answers or parts you think might be contentious.
  2. Express Respect for Their Evaluation: Make it clear you respect their professional judgment.
  3. Ask Specific Questions: Instead of a generic “Why did I get this grade?”, ask, “Could you provide further insight into why this specific answer was marked as incorrect?”
  4. Concluding Remarks: – Express a desire for clarity or improvement, not necessarily a grade change. For instance, “I’d like to understand so I can improve in future assignments.” – If you wish to discuss in person, suggest it politely: “Would it be possible to schedule a brief meeting to discuss this in more detail?”
  5. Sign-off: – “Thank you for your time and assistance.” – “Sincerely, [Your Full Name], [Your Class/Section]”


Phase 3: Post Email Actions

  1. Stay Respectful: If the professor responds, even if the feedback isn’t what you hoped for, remain respectful.
  2. Meeting Preparation: If a meeting is scheduled, take notes on your assignment/exam, and be ready with questions. Be punctual and professional.
  3. Follow Up: If you discussed ways to improve, consider following up later in the semester to show your progress or thank them for their guidance.


Key Takeaways

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